INTERNAL MEDICINE
POLICIES & PROCEDURES

Internal Medicine Policy
for the Evaluation, Promotion,
Dismissal of Residents in the Department of Internal Medicine

Policy Number : 12
Date Issued : 11/2002
Prior Revision Date :
  Date Revised : 1/2003

PURPOSE To define policy and procedures regarding the evaluation and promotion of residents in the Department of internal medicine.
SCOPE Applies to all interns and residents (hereafter all will be referred to as trainees) in the Internal Medicine training program on the Presbyterian Hospital of Dallas campus.
POLICY

This residency program will carry out the assessment of resident performance throughout training, will keep a permanent record of such assessments and will use the results of the assessments to improve resident performance.  The evaluations will be used to determine if the resident has met the skills required for promotion to the next level of training. The evaluations will be kept in a secure record accessible to the resident at any time.

PROCEDURES:  
EVALUATION
FORMS

Monthly Attending Evaluation of the resident:

  • Patient Care
  • Medical Knowledge
  • Practice-based Learning and Improvement
  • Interpersonal and Communication Skills
  • Professionalism
  • System-based Practice

Peer Evaluations:

  • Professional Conduct
  • Patient Care
  • Medical Knowledge
  • Interpersonal Communication

Mini-Cex:

  • Will be done on each resident: 4 times during internship and twice during second year of residency

Skills Day:

A yearly skills day will be held to evaluate:

  • Central Line Placement
  • Airway management
  • Paracentesis
  • Thoracentesis
  • Spinal Tap
  • Laboratory Interpretation; UA, CXR, EKG, ABG, electrolytes, blood smears, liver function tests

Internal Medicine Clinic Evaluations - will assess, in addition to skills listed above

  • Patient Care
  • Medical Knowledge
  • Practice-based Learning and Improvement
  • Interpersonal and Communication Skills
  • Professionalism
  • System-based Practice

360 Degree Evaluations - of residents, by nurses- twice a year:

  • Patient Care
  • Interpersonal Communication
  • Professionalism

Patient Evaluations – twice a year

  • Patient Care
  • Interpersonal Communication
  • Professionalism

In-Training Internal Medicine Exam:

Assesses knowledge (not to be used to determine promotion to next level of training.)

METHOD OF EVALUATION:
  1. Close observation of the resident while performing:
    • History and Physical: Bedside teaching, Emergency room, Clinic
    • Choice of diagnostic studies: admitting attending, morning report, clinic, emergency room
    • Formulation of differential diagnosis or problem lists: admitting attending, teaching rounds, morning report, clinic, emergency room
    • Development of plans for short term and long term medical management: admitting attending, teaching rounds, morning report, emergency room, clinic
    • Communication of treatment plans: admitting attending, teaching rounds, clinic, emergency room
    • Invasive Procedures: ICU attending, emergency room attending
    • Discharge planning: admitting attending, emergency room, clinic
  2. Faculty, peer and co-worker observation of residents humanistic qualities: admitting attending, resident team members, clinic, nurses observations
  3. Chart auditing for quality and format: review of history and physicals, progress notes, discharge summaries, clinic notes
  4. Procedure Recorder: document indications, complications and outcomes of procedures, supervising physician.
  5. Observation of Resident Talks, Journal Club, Conference participation. 
METHOD FOR ASSESSMENT AND FEEDBACK:
  1. Face-to-Face review of monthly evaluation by the attending with the resident.  Signatures required.
  2. On line availability of all evaluations for the resident.
  3. Internal Medicine Committee to Evaluate Clinical Competence (CECC) will review all resident evaluations quarterly.
  4. Semiannual counseling of each resident by the Dr. Mark Feldman, Chairman of Internal Medicine and Program Director, regarding: resident knowledge, skills, and professional growth as assessed by the Internal Medicine CECC.
COUNSELING OF RISIDENT FOR UNSATISFACTORY PERFORMANCE
If a resident’s clinical performance is not considered satisfactory or above, the resident will have a face to face counseling session with the program director at either the recommendation of the CECC or at the program director’s discretion.  A plan to correct the deficiency will be outlined.  The resident will be monitored by faculty members and a review of his/her performance will be done monthly.  If the problem persists, the resident will meet again with the program director to determine the cause of the sub-standard performance and a corrective plan.  He/she will continue to be monitored.  If the resident corrects the deficiency, he/she will be promoted.  If he/she does not correct the deficiency, he/she will not be promoted and could face dismissal. 
PROMOTION:

A resident will be recommended for promotion by the CECC when he/she demonstrates:

  • Achievement of competencies defined in the “competencies to be achieved by R1,R2,R3” documents.
  • Satisfactory or above on all evaluations or evidence of remediation if needed.
  • Completion of resident’s conference presentation and journal club assignments.
  • Completion of the In-training exam
  • Completion of a research project within 3 years.
DISMISSAL OF A RESIDENT:
The goals, objectives and requirements of the programs are provided to each resident at the time of orientation.   If at any time, the Program Director considers the deficiencies of the resident to be beyond correction, he/she can implement formal corrective action.
FORMAL CORRECTIVE ACTION:
Probation, Suspension, Non-Renewal of Contract and Dismissal - The Program Director of the Department of internal medicine will follow the Policies and Procedures for Supervision, Discipline, and Grievances of Graduate Medical Education.
RESIDENT GRIEVANCES:
The Program Director for the Department of Internal Medicine will follow the Grievance procedure as outlined in the Policies and procedures for Supervision, Discipline, and Grievances of Graduate Medical Education.
     
 
MARK FELDMAN, M.D.
Chairman, Internal Medicine
Program Director, Internal Medicine

BRUCE BOUGENO
Vice President, Medical Staff Affairs