Trainees are eligible to receive twenty (20) weekdays of vacation time per year. Vacation time is available for any reason except for days off resulting from a work-related injury or illness or short-term or long-term disability, to which separate policies apply. Examples of uses of vacation time include vacation, illness, illness of a dependent, bereavement (beyond what is allocated per THR policy), maternity, and holidays. In addition, PGY-2 and PGY-3 will be given an additional three (3) days for interviewing or taking USMLE Step 3.

No more than five (5) days of vacation may be taken during any rotation and may not be taken during the medicine ward or ICU rotations.

Vacation time is designed to be used within the twelve-month period during which it is earned and may not be carried over to the next year.

A trainee taking more than twenty (20) days of vacation time per twelve-month period will be required to make up any days exceeding twenty (20) days during such period in order to advance to the next year or to graduate.

If a trainee is on an elective rotation during a month in which there is a THR-apporoved holiday (Christmas, New Year's Day, Memorial Day, Fourth of July, Labor Day, and Thanksgiving Day), and the office in which the trainee is working will be closed for those days, the trainee may opt to use these days for study time. If the trainee has already planned to take vacation during this time and will be out of town, the holiday will be deducted as PTO/vacation time.

A trainee taking leave of absence may use vacation days during his/her leave of absence. Please reference the Graduate Medical Education Leave of Absence Policy for Physicians In Approved Graduate Medical Education Programs at Presbyterian Hospital of Dallas.

Vacation request forms should be submitted a minimum of 30 days prior to the first day of the vacation time requested. For categorical residents, the Internal Medicine Clinic must also be notified a minimum of 30 days prior to the first day of the vacation time to be taken. These should be completed by the resident and signed off 1st by Sonya Thompson or Alma Ruiz in the clinic (for categorical residents only), 2nd by the Attending, 3rd by the Housestaff Coordinator, and 4th by the Assoicate Program Director. Plans should not be completed until permission is granted.

*For categorical residents: If vacation days are split up within a rotation you must make up any clinic days beyond one clinic day off during a rotation period.

IMPORTANT: All contracts extend through June 23rd of the training year. Each trainee will be required to work through the 23rd of June unless vacation days have been requested. No exceptions will be made to this policy.